(d) To promote hold, give, contribute towards and support luncheons, dinners, balls, socials concerts, all kinds of performances and other functions

(e) To present, initiate, promote, organise, provide, conduct, arrange, manage, assist, develop, exploit, finance, make advances to and generally sponsor the presentation, production, direction, performance, playing, programmes of any performance, entertainment, competition, exhibition, sporting, recreational or other activity (whether public or private) of any nature whatsoever plays films concerts and broadcasts.

(f) To accept subscriptions and donations (whether or not under deed of covenant) of moveable or immovable estates and devises and bequests for all or any of the objects of the Association

 

(g) To acquire by purchase, lease or otherwise for any estates or interest and on any tenure lands buildings and other moveable and immovable property and to prepare and maintain the same whether or not required for the occupation or used for the purposes of the Association and to provide meeting houses, changing rooms, shower and bathhouses, restaurants, dwelling houses, bungalows and flats, sheds, garages, stores and other conveniences and amenities and to furnish, decorate, alter, enlarge, demolish, repair, uphold and maintain the same and permit the same to be used whether for profit or otherwise by members or servants of the Association and their families and others.

(h) To manage, improve and maintain all or any part of the lands, buildings, rights, privileges and other property whether moveable or immovable belonging to the Association and to sell, lease, sub-lease, exchange or otherwise deal with and dispose of the same either as a whole or in portions for such consideration as the Association may think fit.

 

(i) To buy, take on lease or otherwise acquire any lands, buildings, rights, privileges or other property and as much may be deemed by the Association as likely to advance or benefit either directly or indirectly the interests of the Association.

 

(j) To purchase, hire, prepare, make, provide, maintain, supply, sell, deal in, let out on hire or otherwise dispose of all kinds of food, provisions, refreshments, liquor, drinks, required or used by the members or servants of the Association and their families or other persons frequenting the property or premises of the Association or attending functions or events arranged by or connected with the Association.

 

(k) To purchase, hire, prepare, make, provide, maintain, supply, sell, deal in, let out on hire or otherwise dispose of all kinds of

Furniture, plate, linen, glass, books, papers, tools, equipment and other effects which may be required or conveniently used in connection with the Association.

 

(l) To hire and employ all classes of persons considered necessary for the purposes of the Association and to pay to them and to other persons in return for services rendered to the Association, salaries, wages, pensions and gratuities.

 

(m) To hold and invest the monies of the Association not immediately required for its purposes in or upon such investments, securities or property as may from time to time be determined and to deposit the monies of the Association with any bank and to advance and lend money upon such terms as may be arranged with security.

 

(n) To borrow, raise and give security for money and to guarantee, secure or discharge any debt or obligations of or binding on the Association by the issue of debentures, debenture stock, bills of exchange, promissory notes, or other obligations or securities of the Association and to give mortgages, charges and liens upon the whole or any part of the Association’s property and assets (whether present or future)

 

(o) To do all such other things as are incidental or conducive to the attainment of the objects of the Association.

 

 

3 - ALTERATION OF RULES

 

No alteration shall be made to the Rules of the Association except by a resolution duly passed by a majority of two thirds of the Members voting in person or by proxy at the Annual General meeting convened for the purpose and no such resolution shall be considered unless a notice in writing of the terms of the resolution signed by two Members shall have been handed in to the Honorary Secretary fourteen days previous to such Annual General Meeting at which the same is to be proposed.  The Honorary Secretary shall notify Members of such resolution at least seven days before the meeting by posting the same to their last known addresses. No alterations to the Rules shall become effective unless and until they have been approved by the Royal Court of Jersey.

 

 

4 - COMPOSITION

The Association shall consist of Patrons, Ordinary Members and Honorary Members who are Italian nationals ordinarily resident in the Island of Italian descent.

 

 

5 - ANNUAL SUBSCRIPTIONS

 

(1) Patrons and Honorary Members shall pay no annual subscription.

 

(2) Ordinary Members shall pay such sum by way of annual subscription in advance on or before the first day of July every year and by such method as the Association shall determine in General Meeting from time to time.

 

 

6 - MEMBERSHIP

 

(1) A person shall become a Patron or an Honorary Member by being proposed and seconded with his approval and elected as such at the Annual General Meeting of the Association.

 

(2) A person shall become an Ordinary Member by application to the Executive Committee of the Association which shall have the power of acceptance or refusal without any reason being given.  Any Ordinary Member whose annual subscription is overdue for a period of six months and to whose last address notice in writing has been addressed requesting the same without payment within one month of the date thereof shall automatically cease to remain an Ordinary Member of the Association.

 

(3) Any Member whose conduct is such as to bring the Association in disrepute may be expelled from the Association by resolution of the Association in General Meeting.

 

 

7 - OFFICERS

 

The Association shall have the following Officers, namely, a President, an Honorary Secretary and an Honorary Treasurer.

 

 

8 - MANAGEMENT

 

The Association shall be governed by an Executive Committee consisting of the Officers of the Association and six other Members elected at the Annual General Meeting.

 

Each Executive, with the exception of the Chairman of the meeting, shall have the right to one vote per motion, but the Chairman of the meeting shall have the casting vote in the event of equality of votes.

 

 

 

 

 

9 - ANNUAL GENERAL MEETING

 

The Annual General Meeting shall be held not later than three months after the end of June of each year.  Seven days notice in writing as to the date thereof and the business to be transacted thereat shall be sent in writing to all Members. The quorum shall be a minimum of ten.  If the quorum is not filled the meeting shall be adjourned and a further seven days notice shall be given as above. On the date set the meeting shall proceed in any event.  All Members, but not the Chairman of the meting, shall be entitled to one vote for every motion; if there is an equality of votes the Chairman shall have the casting vote.

 

All Officers shall declare open for election for the following year, and all the Members shall be eligible.

 

The following business shall be dealt with in the following order;

 

(1)  To receive the Meeting of the last Annual General Meeting and any Special General Meeting held during the year;

 

(2)  To receive the Executive Committee’s annual report

 

(3)  To receive a financial statement audited by two auditors

 

(4)  To elect first;

  

(a) The Officers of the Association and other Members of the Executive Committee, and then

 

(b) Members of the sub-committees

 

For the ensuing year, which offices shall be held as from the closure of the Annual General Meeting.

 

(5)  To elect two auditors

 

(6)  To deal with any other business

 

 

10 -  SPECIAL GENERAL MEETINGS

 

Committee or on the written request to the Honorary Secretary of at least five Members of the Association. Seven days notice in writing of such meeting shall be given and such notice shall specify the business to be discussed at the Special General Meeting and no other business shall be discussed.  The quorum for Special General Meetings, the procedure and the voting rights shall be the same as that required for Annual General Meetings.

 

 

11 - DUTIES AND AUTHORITY OF EXECUTIVE COMMITTEE

 

(1)  The Executive Committee shall meet at least twice monthly. On third of the Executives shall form a quorum subject to a minimum of six; should the quorum not be filled the meeting shall adjourn for thirty minutes and shall then proceed in any event.

 

(2)  The Executive Committee will decide who are the needy Members of the Community and the manner in which such needy Members can be assisted

 

(3)  The Executive Committee shall have the power to fill the vacancies occurring in the Executive Committee during the year

Any executive failing to attend three consecutive meetings without having given a reasonable explanation shall be replaced by the Committee.

 

The Executive Committee shall have the power to co-opt additional Members to attend its meetings for special purposes but such additional Members shall have no rights to vote thereat.

 

(4)  The Executive Committee shall have the power to decide on any point not provided for in these Rules until otherwise established by resolution in General Meeting.

 

(5)  The Executive Committee shall have the power to make regulations for enabling Members to vote by proxy at Executive or General Meetings and such vote shall have the same validity as one given in person.

 

(6)  The Executive Committee shall have the power to create sub-committees and to delegate each sub-committee the administration of such matters as it deems expedient.

It shall be duty of the Executive Committee’s Chairman to draw the Executive Committee’s attention to any recommendation which covers a course of action or relates to expenditure of monies beyond the sub-committee’s terms of reference. 

The Executive Committee shall have the power to reverse or amend the sub-committee’s decision or to send such decision back to the sub-committee for further consideration

 

 

12 - SUB COMMITTEES

 

(1)  Duties and Powers

 

(a)  Sub-committees shall be responsible to the Executive Committee for such matters as are delegated to them.

 

(b)  All Sub-committees shall report their progress at Executive Committee Meetings.

 

 

(2)  Members

 

Members shall be elected at each Annual General meeting.  At least one of each Sub-committee’s Members shall be an Executive.  Each Sub-committee

 

Each Sub-committee shall elect a Secretary who shall submit the minutes of meetings to the Honorary Secretary.  In the absence of Sub-committee’s Chairman, the Sub-committee shall appoint another to take the chair.  Sub-committees shall have the power to co-opt additional Members to attend the meetings for special purposes but such additional Members shall have no power to vote thereat

 

(3)  Procedure

 

a)                Sub-committee meetings shall be called at such times and in such manner as shall be arranged between the Sub-committee’s Chairman and the Honorary Secretary of the Association.

b)                The quorum of the Sub-committee shall be one third of its Members, subject of a minimum of two.

c)                Minutes shall be made of Sub-committee meetings and presented to the Executive Committee for consideration each time such Sub-committee reports its progress

 

 

13 - CHAIRMAN

 

The President or in his absence the Honorary Secretary or in their absence an Executive selected by a majority of those present shall take the Chair at all Executive Committee and General Meetings and sign documents and minutes

 

 

14 - HONORARY TREASURER

 

The Honorary Treasurer shall keep all proper books of account and prepare an annual statement of income and expenditure for the past year and the duly audited balance sheet for presentation to the Members at the ANNUAL GENERAL MEETING.  The Honorary Treasurer shall be responsible for the collection of all fees, rentals and other sundry income in accordance with the Rules of the Association and the decision made by the Executive Committee.

 

 

15 - FINANCIAL YEAR

 

This shall be deemed to end on the thirty-first day of May.

 

 

16 - CREDIT

 

The President, Honorary secretary and Honorary Treasurer shall be the only officials of the Association with authority to pledge the credit of the Association.  Any order for goods and services in excess of Twenty pounds (£20) shall only be made after sanction of the Executive Committee.

 

 

17 - BANK ACCOUNT

 

All monies of the Association shall as soon as possible after receipt be paid into a bank account opened and maintained in the name of the Association.  Such account shall be under the control of the Executive Committee which shall provide that the signature of at least two Executives, one of whom shall be either the Honorary Treasurer or Honorary Secretary, shall be required for such accounts.

 

 

 

 

 

18 - HONORARY SECRETARY

 

The Honorary Secretary shall keep correct Minutes of the business of all Executive and General Meetings and shall generally carry out all duties required of him by the Executive Committee.  He shall prepare or caused to be prepared convening notices as he may be directed so to do, convene the various committees in writing or verbally if urgency so demand, and keep records of all correspondence of each committee.

 

 

19 - INDEMNITY

 

Every Executive or servant of the Association shall be indemnified by the Association against all costs and losses as shall be deemed reasonable by the Executive Committee to which he may become liable or which he may incur by reason of any act or default or things done by him in the discharge of the business of the Association.

 

 

20 - DISCLAIMER

 

The Association shall not be held responsible or liable to any Member in any action whether for negligence, breach of contract or otherwise brought in respect of damage or loss whether physical, mental, economic or otherwise caused by or at the premises of the Association or by its servants, agents or officials.

 

 

21 - REPRESENTATIONS

 

Any one of the President, Honorary Secretary and Honorary Treasurer authorized by a Resolution of the Association shall represent the Association i9n the Royal Court of Jersey and other tribunals for the purpose of any transactions in real estate or otherwise in accordance with the provisions of the Lois (1861-1963) sur les teneures en fideicommis et l’incorporation d’Associations.

 

 

22 - SEALS

 

The Association may authenticate its acts by use of a Common Seal.  The Common Seal shall be fixed on any documents by two persons who are Executives duly authorized in each and every instance by a Resolution of the Executive Committee; such persons shall also sign every instrument to which the Seal of the Association is so fixed.

 

 

23 - TRANSITIONAL POWERS

 

Until the First Annual General Meeting of the Association following incorporation all powers of the Association shall be exercised by and vested in the Executive Committee of the unincorporated body known as Circolo Italiano Jersey.

 

 

24 - DISSOLUTION

 

A resolution for the dissolution of the Association shall be approved at a Special General Meeting of all the Members of the Association and shall be decided by a two thirds majority thereof whether voting in person or by proxy. Proxies shall be permitted and shall be lodged with the Honorary Secretary at least twenty-four hours previous to the meeting. Such resolution before it shall become effective shall be confirmed by a two thirds majority of votes cast by the Members at a subsequent Special General Meeting convened for that purpose and held not less than one month or more than three months thereafter. The proceeds of the assets upon realisation after payment of all debts and liabilities shall be given or transferred to some other institution or institutions having objects similar to the objects of the Association, such institution or institutions to be determined by the Members of the Association at or before the time of dissolution and if and so far effect cannot be given to such provision then to some charitable object, subject to the approval of the Royal Court in accordance with the provision of the “Lois (1861) sur les teneures en fideicommis et l’incorporation d’Associations”.

 

 

24 - INTERPRETATION

 

In these Rules unless the context otherwise requires the following expressions shall have the following meanings thereby assigned to them respectively, that is to say;-

 

“the Association” means the “Circolo Italiano Jersey” as incorporated under the “Lois (1861-1963) sur les teneures en fideicommis et l’incorporation d’Associations”.

 

“Member” is a person elected in accordance with Rule 6 hereof, but shall not include a Patron.

 

“Executive” means a person holding an Executive position i.e. who is either the President, Honorary Secretary, Honorary Treasurer or is entitled to sit upon the Executive Committee and who is elected in accordance with Rule 7 hereof.

 

“Sub-committee” means a body created by the Executive Committee to carry out certain functions in respect of the administration of the Association in accordance with Rule 10 sub-clause (5) hereof.

 

“Servant” means a paid employee of the Association.

 

“Seal” means the Common Seal of the Association.

 

Words importing the singular shall include the plural.

 

Words importing males shall include females